• Apply |
• Visit |
• Give |
• A-Z Index

• About the University
• Admission
• Academics
• Student Life
• Athletics
• Alumni

Tuition Exchange Program

TOPIC:	Tuition Exchange Program
EFFECTIVE DATE:	1 June 1999
UPDATED:	30 May 2008
Approved By:	B. Reissenweber, VP for Finance
Policy Number:	355

POLICY

Aurora University maintains membership in two consortiums of institutions of higher education that allow dependents of regular full-time employees the opportunity to select alternative institutions of higher education.

PROCEDURE

Aurora University maintains membership in two consortiums of institutions of higher education that allow dependents of regular full-time employees the opportunity to select alternative institutions of higher education.

PROCEDURE

1. The Tuition Exchange: Procedure for application

   The Tuition Exchange (TE) is a reciprocal scholarship program for children and other family members of faculty and staff employed at participating institutions.

   There are two parts to the program: Scholarships at all Tuition Exchange schools and scholarships to The Tuition Exchange Cooperative (TE Co-op) schools

   Under TE, the exporting institution (AU) is regulated in the number of students that can participate at non-TE Co-op schools in any given year. Once a student is accepted into the program, generally the student will receive tuition remission throughout their 4 years of college at the host (importing) institution.

   A list of schools currently participating in The Tuition Exchange, is at their website: http://tuitionexchange.org/

2. The Tuition Exchange (non- TE Co-op Schools)
   • An announcement will be made during Opening Week regarding the availability of a scholarship or scholarships under TE for the following fall. The university may or may not be able to export students in a given year to non- TE Co-op Schools.
   • To participate in this program, an employee (faculty or staff) must be employed full time and have at least 3 years of full time status as of August 31 of the year of application.
   • The dependent of the employee must be seeking admission as a student at a school covered by The Tuition Exchange.
   • The employee must submit a memo to Human Resources no later than October 1 stating that their dependent wishes to attend a specific Tuition Exchange school, starting the following fall.
   • If more employees apply for Tuition Exchange than slots are available, a lottery will be held no later than October 10, with a name or names pulled by the Vice President for Finance.
     • Human Resources will contact the successful employee(s) to obtain pertinent information regarding the student(s), and will coordinate the TE Application process.
     • The student(s) must gain admission to the school based on merit under the school’s admissions policy.
       • It is permissible to send out Application Forms to more than one institution.
       • Employees are encouraged to coordinate the process with the Admission process to the school, and to do this early. Many schools have deadlines for applications, asking the school about such deadlines is advisable.
       • Human Resources will contact the employee when word is received back from an institution regarding the student’s acceptance or rejection in the program.
       • If the student is unable to achieve admission at a TE institution, the Vice President for Finance will draw an additional name, and the process will move forward from that point.

       •  

2. The Tuition Exchange Cooperative (TE Co-op) program
   • To participate in this program, an employee (faculty or staff) must be employed full time as of August 31 of the year of application.
   • The dependent of the employee must be seeking admission as a student at a school covered by The Tuition Exchange Cooperative.
   • The employee must submit a memo to Human Resources stating that their dependent wishes to attend a specific Tuition Exchange Cooperative school, starting the following fall.
   • It is permissible to send out Application Forms to more than one institution.
   • Employees are encouraged to coordinate the process with the Admission process to the school, and to do this early. Many schools have deadlines for applications, asking the school about such deadlines is advisable.
   • Human Resources will contact the employee when word is received back from an institution regarding the student’s acceptance or rejection in the program.

   •  

2. The Council of Independent Colleges Tuition Exchange Program (CIC-TEP)
   The Council of Independent Colleges Tuition Exchange Program (CIC-TEP) is a network of CIC colleges and universities willing to accept, tuition-free, students from families of full-time employees of other CIC-TEP institutions.

   Each participating institution in the network agrees to import a limited number of students on the same admission basis as they accept all other students, without regard to the number of students it exports.

   To learn more about the colleges and universities participating in CIC-TEP visit their website at http://www.cic.edu/tep/

   To participate in this program:

   • All full time employees (faculty/staff) regardless of seniority are eligible to participate. We are not limited in the number of students we export.
   • Contact Human Resources for a CIC-TEP Tuition Exchange Program Student Application Form, complete relevant information:
     • “To” – the college/university which you or the dependent wishes to attend, including contact information from the CIC-TEP website
     • Student information including name, address, SSN
       • Submit the form to Human Resources, pertinent information will be completed and the form will be sent to the institution.
       • It is permissible to send out Application Forms to more than one institution.
       • Employees are encouraged to coordinate the process with the Admission process to the school, and to do this early. Many schools have deadlines for applications, asking the school about such deadlines is advisable.
       • Human Resources will contact the employee when word is received back from an institution regarding the student’s acceptance or rejection in the program.

LIMITATIONS

1. The tuition exchange guidelines at host institutions are not controlled by Aurora University. Admission rules are governed by individual institution’s policies and the overall tuition exchange program guidelines set by the Council of Independent Colleges and The Tuition Exchange. The applicant must be admissible and must have been admitted at the host institution in order to qualify for either scholarship.
2. The host institution's commitment to each student is for tuition only. It does not include room, board, or any other separate fees or costs.
3. Students are expected to meet the host institutions standards of academic performance and personal conduct.
4. Each student must comply with host institution's policy requiring financial aid application. A student's eligibility for financial aid may reduce value of tuition remission.
5. Acceptance by host institution typically ensures eligibility for future years however this scholarship must be reviewed annually, and may or may not be available in subsequent years, dependent upon each institution’s eligibility guidelines.
6. The employee must keep the Director of Human Resources (Tuition Exchange Liaison) informed regarding a student’s continued attendance at a Tuition Exchange institution.
7. Tuition Exchange benefits automatically stop if:
   1. The employee drops below full-time employment, or
   2. Either institution (Aurora University or host) fails to renew membership in the tuition exchange program, or individual limits are met.

       

Questions regarding this policy may be directed to Human Resources.