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Tuition Assistance – Employee

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PURPOSE

Aurora University encourages regular full and part time employees (.5FTE and above) to further their education. Educational opportunities in Aurora University classes are available to employees during the course of their employment, defined herein. This policy supersedes any prior policies on this benefit. 

FORMS/RELATED POLICIES

351 Tuition Assistance -- Family
352 Tuition Assistance -- Faculty Toward Terminal Degree 
354 Life Long Learning Recognition 
Employee Tuition Assistance Form 
Financial Aid Forms

BENEFIT

1. Full tuition assistance benefits commence the beginning of the term following hire date, or following a move to eligible status.
2. Tuition assistance is available for undergraduate and graduate courses only. Doctoral programs are not covered under this policy. Refer to Policy 352 - Tuition Assistance Toward Advanced Degrees.
3. Tuition assistance is available for a maximum of two courses per semester.
4. Tuition assistance is available to the extent that other forms of financial aid do not cover the cost of tuition.
5. Recipients who are eligible for Aurora University academic scholarships will receive those scholarships in name only.
6. Tuition benefits will be prorated if the employee terminates or moves to ineligible status during the term in which they were receiving benefits

PROCEDURE

1. Employees who wish to take coursework must meet all qualifications for academic standing that are required of all students and are subject to all academic regulations.
   1. Employees must meet qualifications for course work, including prerequisites.
   2. Financial aid paperwork must be completed at least once each school year if undergraduate courses are being taken.
   3. Student-at-Large status does not require the financial aid process be completed.
2. Eligibility for tuition assistance begins with the first term following hire date.
3. Enrollment in a particular class is contingent upon the availability of class space, without depriving a tuition-paying student from taking a class in accordance with Section 132 of the IRS code.
4. Tuition assistance is only available for courses which the university does not incur direct costs per student enrolled. Items such as course fees, private instruction, and Life Vocational Experience evaluations are not included. It is the responsibility of the employee to note special charges and pay in accordance with university payment guidelines.
5. Applications for Tuition Assistance are available in Human Resources or online at the link noted under Forms/Related Documents.
   1. Employees must complete an application prior to each term in which they enroll. Forms are due in Human Resources no later than 5 p.m. on the Friday before the beginning of the semester. Late enrollees may be denied tuition assistance for that semester.
   2. Employees must maintain at least a .5FTE Regular status or above prior to the start and throughout the coursework to receive assistance for undergraduate or graduate courses.
   3. Employees must obtain supervisory approval prior to enrollment in a course and assure that the course will not conflict with their normal work assignments.
   4. Employees taking more than one course in a school year at the undergraduate level must apply for Federal and State aid, meet all the filing deadlines, and be in compliance with all previous federal loan programs.

   Questions regarding this policy should be directed to Human Resources.