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Leave of Absence – Personal

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POLICY

Aurora University provides that leaves of absence may be requested by regular full time or regular part time employees in order to attend to personal business, family emergencies, or to return to school.

ELIGIBILITY

Regular employees who have been employed by the University for at least one year prior to the requested leave are eligible to apply. Approval will be determined based on the reason for the leave, departmental and university needs.

FORMS

Request for Leave of Absence

PROCEDURE

1. The employee must complete a Request for Leave of Absence form and turn it in to their supervisor at least 30 days prior to the requested leave date, unless it is an emergency. The employee must explain the reason for the request and the length of the proposed absence.
2. In general, personal leaves will not be approved for more than 30 calendar days. Leave requests to attend school will be evaluated on a case-by-case basis.
3. The university cannot guarantee that a position will be available to an employee upon return from a personal leave.
4. Accrued vacation and personal time must be exhausted before going on a personal leave without pay.
5. Employees are encouraged to discuss benefit continuation with Human Resources prior to beginning a leave.
   1. Vacation benefits will not accrue while on leave without pay.
   2. Sick time will not accumulate while on leave without pay.
   3. If a leave should extend beyond 30 days, university-provided benefits (i.e. AD&D, life, disability, etc.,) will be discontinued.
   4. Employees may continue medical, FSA, vision, and dental benefits through COBRA.
6. Prior to the stated return date, the individual must contact the supervisor and/or Human Resources to discuss return to work, and whether the position remains available. If no position is available, the individual will be considered a voluntary resignation.
   1. The individual may be required to wait until Open Enrollment to re-start medical, FSA, vision and dental coverage if the leave extended beyond 30 calendar days and COBRA was not elected and paid.
   2. For leaves of 30 calendar days or less, the employee will be required to reimburse the university for benefits premiums missed during the absence.
7. Requests to return earlier than planned will require approval by the supervisor.
8. Employees are expected to return to work on the date indicated on the leave form. Failure to contact the university and return to work may be considered a voluntary resignation.

Questions regarding this policy should be directed to Human Resources.