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On the Job Illness/Injury Reporting (Worker's Compensation)

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POLICY

Aurora University requires that all injuries or illnesses sustained by employees during work time must be reported immediately to the supervisor and to Human Resources in order to determine coverage under Workers Compensation.

FORMS/RELATED POLICIES

Accident Report Form 
339 Leave of Absence: Family and Medical

ELIGIBILITY

Any individual actively employed by Aurora University.

PROCEDURE

1. Reporting injuries or illnesses: 
   
   1. All potentially work-related injuries or illnesses must be reported immediately by telephone, e-mail, or in person to the supervisor and to Human Resources. An Accident Report Form must be completed within 24 hours of a work-related accident (forms are available online, from the supervisor, or in the Human Resources). This report will be the basis of a review to determine if the illness/injury is covered by Workers Compensation under the guidelines of the State of Illinois or State of Wisconsin.
   2. Notice to a fellow employee who is not part of management is not considered notice to the employer.
   3. Employees who will be off work for more than three calendar days must consult with Human Resources regarding eligibility for FMLA.
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2. Injuries requiring medical attention should be referred to the Provena Mercy Occupational Health in Illinois or the Aurora Health Clinic in Wisconsin. The employee may see his/her own doctor. If this option is selected, the employee must notify the Human Resources of the change in medical care provider.
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4. Compensation/pay continuation:
   1. If the incident is covered by Workers’ Compensation, and time off of work is required and authorized by a healthcare provider, the first three days of an absence will be paid time. Following the first three full days off, the remainder of time off will be covered by Workers' Compensation benefits.
   2. If the incident is not covered by Workers’ Compensation and time off work is required and authorized by a healthcare provider, the individual may use accumulated sick and/or vacation time if available.
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5. Return to Work:
   1. Employees with injuries or illnesses covered by Workers’ Compensation will be encouraged to return to temporary light duty assignments as soon as they are able and authorized by a healthcare provider. The healthcare provider must provide the university with a release indicating the specific nature of limitations and the expected duration of limitations.
   2. Employees with injuries or illnesses covered by Workers’ Compensation resulting in restrictions expected to last 12 months or more will be assessed individually by the Workers’ Compensation carrier and university.
   3. Employees off work due to an accident or injury must comply with Leave Of Absence return-to-work rules. In particular, they must keep the supervisor and Human Resources advised of medical status, eligibility to return to work. Written documentation must be obtained from the appropriate health practitioner indicating the date the employee is eligible to return to work.

Questions regarding this policy should be directed to Human Resources.