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Employment Procedures

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POLICY

Recruitment of new employees who will exemplify the Mission and Core Values of the university, and provide the level of service expected of university employees is a joint responsibility of the hiring department and Human Resources.

FORMS/RELATED POLICIES

Personnel Requisition Form (.pdf)
Payroll Change Form (.doc)
100 Equal Employment Opportunity
202 Employment of Relatives

PROCEDURE

1. Personnel Requisition: Must be completed by the hiring supervisor and have signatures of the VP/Provost prior to submitting to Human Resources.
   1. For new positions, a Preliminary Job Description must be attached to the Requisition.
   2. For replacement of a terminating employee, a Termination Report and employee resignation letter should accompany or precede the Personnel Requisition.

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2. All executive and management positions shall be filled through a search conducted by a search committee. All other administrative or professional positions may be filled through an abbreviated search to expedite the process.
   1. Search committee: minimally includes hiring manager and two to three other individuals. May include an individual from outside the discipline.
   2. Abbreviated search: includes hiring manager and individuals from within the department.

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3. Human Resources will prepare the Position Vacancy Notice listing the title, job duties and responsibilities, and minimum qualifications. It will be distributed via email to the campus community, posted on the university web site and may be advertised.

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5. Human Resources will determine the timing and placement of advertisements and notify local agencies as needed.

    

6. Human Resources will acknowledge receipt of resumes/applications. Resumes of qualified applicants will be forwarded to the hiring supervisor.

    

7. Reference checks will be performed by Human Resources and/or the hiring department to assist in the hiring decision.

    

8. Once a final candidate is selected, the hiring supervisor will complete a Payroll Change Form for the President’s approval. This signature must be obtained prior to an offer being extended.

    

9. When an offer has been made and accepted, Human Resources will create a letter of appointment for the President’s signature. The appointment letter will include Criminal Background Check forms.

    

10. Interview and selection forms and notes must be forwarded to Human Resources along with copies of resumes and applications.

     

11. Human Resources will notify unsuccessful candidates that the vacancy has been filled.

     

12. Hiring supervisors must schedule an appointment for the new employee within the first or second day of work for Human Resources to review benefits and to complete necessary paperwork.

Questions regarding this policy should be directed to Human Resources.