Alumni Board BYLAWS

Section 1.  The name of the organizations shall be the Alumni Board of Aurora University.


Section 1.  The Alumni Board of Aurora University (the Board) is comprised of alumni from Aurora College, George Williams College, and Aurora University who are elected every two years to carry out the Board’s mission in representing the Alumni Association.

Section 2.  All degree recipients from Aurora College, George Williams College and Aurora University are members of the Alumni Association.


Section 1.  The mission of the Alumni Board is to promote the general welfare of Aurora University students, faculty, staff and alumni.  The Alumni Board will strive to provide a means of perpetuating friendships and strengthening Alumni relations centered on all activities of the University.

To accomplish the mission, the Board has established the following goals:

    1.    To support Aurora University programs, activities and events on the University campuses, in the local community and nationwide.
   
    2.    To develop and support Alumni Board programs, activities and events on the University campuses, in the local community and nationwide.

    3.    To engage and strengthen relationships with members of the Alumni Association.

    4.    To support Aurora University’s Advancement programs.

    5.    To provide effective communication between Aurora University and its alumni base.


Section  1.  The management of the Alumni Board and its activities shall be solely vested in its Board Officers and Board members.  It is expected that Board members will represent alumni and the University in a positive manner.

Section  2.  All elected Board members will serve for a two year term.   At the end of the two year term, Board members may be re-elected for a subsequent two year term.   There are no term limits on the number of times a person may be re-elected to serve as a Board member.

Section  3.  Board members may resign their position at any time during the two year term by submitting a letter of resignation to the Board President.  

Section  4.  Each year an undergraduate student shall be invited by the Director of Alumni Relations to serve on the Board for a two year term.

Section  5.  The Board also includes the Aurora University Director of Alumni Relations who serves as an ex officio member of the Board and all Board activities.

Section  6.  The Vice President for Advancement or his/her designee will serve as an advisor to the Board and shall be an ex officio member of the Board and all Board committees.

Section  7. The Alumni Board works in concert with the Director of Alumni Relations.

Section  8.  The Board shall have the power to fill the expired terms of all elected Officers and the Board members.

Section  9.  The Board shall meet at least four times during the calendar year.  At least one Board meeting will be designated to be held at the George Williams College campus. 

Section  10. Notification of Board meetings will be sent to Board members by either: U.S. Mail, telephone or electronic mail (E-mail).

Section  11. Board members who miss two consecutive Board meetings and have not provided any advanced notification to the Office of Alumni Relations for their absence, will be contacted by the Board President in order to determine their continued interest in maintaining membership on the Board. The President may recommend to the Board that the person be asked to resign from Board membership.  A two-thirds vote by the Board at a designated Board meeting is required in order to remove an individual from the Board.

Section  12.  All Board members are expected to attend and participate in local alumni events sponsored by the Office of Alumni Relations; major events sponsored by the University; and events sponsored by or formally invited by the University President.  If unable to attend, notification of such should be submitted to the office extending the invitation.

Section  13.  Board officers and Board members shall accept the responsibility of providing financial support to the University by contributing annually to the Aurora University A Fund.  The A Fund provides financial support to both the Aurora and George Williams campuses.  Board members may designate where their monetary gift is to be directed.


Section  1.  Officers of the Alumni Board will be comprised of the following elected positions: President, Vice President, and Secretary. 

Section  2.  Elected Board officers will serve for a two year term.   At the end of the two year term, officers may be re-elected for a subsequent two year term.

Section  3.   Board officers may serve a maximum of two consecutive two-year terms in the same office.  A period of one year must elapse before a person may be a candidate for re-election as an officer.  However, the person may become a candidate for a position on the Board.

Section  4.  No person shall hold more than one Board office concurrently.

Section  5.  In the event of a vacancy in the office of the President, the Vice President shall succeed to the position.  A Board meeting shall be called for the purpose of conducting an election to fill the position of the Vice President for remaining term. All other Board vacancies shall be filled by the Board forthwith.

Section  6.  The Executive Committee shall meet bi-monthly during the calendar year with the Director of Alumni Relations.


Section  1.  Duties of the president shall be:
1.    Preside over all meetings of the Alumni Board.
2.    Appoint standing and special committees.
3.    Call for an election of officers and board members.
4.    Represent the Alumni Board as required.
5.    Set all Board meeting dates and meeting locations.
6.    Serve as an ex officio member of the Development and Activities/Special Events Committees.
7.    Attend the Aurora University Board of Trustees meetings.
8.    Submit reports to the Aurora University Board of Trustees.
9.    Participates on assigned Committees of the Board of Trustees.

Section  2.  Duties of the Vice President shall be:
1.    Assume the duties of the President in his/her absence.
2.    Assist the President in executing Board duties as required.
3.    Serve as Parliamentarian at all Board meetings.
4.    Serve as an ex officio member of the Enrollment and Athletics Committees.

Section 3.  Duties of the Secretary shall be:
1.    Record all minutes of the Board meetings.
2.    Submit minutes of the Board meetings to the Alumni Office for review and distribution.
3.    Assist the President in executing Board duties as required.
4.    Serve on any of the Standing Committees as required.
   

Section 1. The Board President shall have the power to appoint standing committees and special committees as needed and not otherwise provided for in these Bylaws.  All appointed committees will be under the auspices of the Board President and the Director of Alumni Relations. 

Section 2. The Executive Committee will consist of:  President, Vice President, Secretary and the Director of Alumni Relation as an ex officio member.  The President shall serve as chair of the Executive Committee

Section 3. The Standing Committees of the Board shall be:
1.    Executive Committee
2.    Activities/Special Events Committee
3.    Athletic Committee
4.    Development Committee
5.    Enrollment Committee

Section 4.  The Board President or his/her designee will serve as an ex officio member of the Development Committee and the Activities/Special Events Committee.  The Board Vice President will serve as an ex officio member of the Enrollment Committee and the Athletics Committee.  The Secretary will serve on any of the Standing Committees when either the President or Vice President cannot attend. Members of the Alumni Board are encouraged to serve on at least one (1) of the Standing Committees.


Section 1.  The Nominating Committee will consist of members of the Executive Committee.  Nominations for all Board Officers and Board members shall be solicited from Board membership at a designated Board meeting.  All other nominations for Officers and Board members shall be submitted to the Nominating Committee.  A single slate of candidates for both Board officers and Board members will be presented to the Board membership at a designated meeting.
   
Section 2.  A two-thirds majority vote shall be used for the election of Board officers and Board members.


Section 1.  A simple majority of Board members in attendance at a Board meeting shall constitute a quorum for conducting Board business.


Section 1.  The Vice President shall serve as Parliamentarian in all Board Meetings.

Section 2.  All parliamentary matters not specifically defined in these Bylaws shall be governed in accordance with Roberts Rules of Order.


Section 1.  A two-thirds vote of the Board members present at a regular Board meeting is required in order to amend these Bylaws, provided a fourteen (14) day prior notice is given by the President to all Board members.  Proposed amendments to these Bylaws shall be submitted to the Board members, by the Board President, for consideration after they have been reviewed and recommended for approval. 


Section 1.  These Bylaws shall be effective March 01, 2008